Face Piles of Files – Record Management

weleski-pittsburgh-document-storageFrom accounting to marketing, from sales to human resources, record-keeping comes with a lot of paper baggage. Even in this so-called digital age. Checks, invoices, reports, contracts, etc. all add up to hundreds (if not thousands) of pounds. After a while, you have a scattered Rubik’s cube of cartons cluttering your workspace and stretching your storage. (Did you know a cubic foot of computer printouts weighs about 24 pounds?)

Turning a new leaf on the calendar is a good time for a checkup of your record retention program. If you’re like most business people, the thought of document management (or anything to do with filing outside a day at the spa) sends you running for the aspirin. But it doesn’t have to be that way.  To paraphrase a super group from the 60s, you can “face piles of files with smiles.”  We are also experts in record storage and management. We make it easy for you.

First, your records are safe. Our secure document storage facility here in Pittsburgh provides you climate controls to maintain the integrity and usability of your records, with safeguards against fire, smoke, and intrusion. And we accommodate all kinds of records, from magnetic media to discs and drives to films and X-rays.

If you do not already have a records management system in place, we can help you establish one. With our experience, we can provide you pointers on what businesses typically require as for length of storage and accessibility. We’ve included a sample of retention guidelines in this post, courtesy of the SBA. (However, you will need to verify your own retention preferences with professional counsel).

Our records management service agreements typically include pickup of materials at your location. We’ll barcode everything and scan it upon entry into storage with the date received, description of the records, and their location in our warehouse. When you request access to specific records, our system enables us to efficiently locate the records you want for delivery to your location. weleski-pittsburgh-records-management

At intervals you designate, we will shred and destroy dated documents and provide you with a certificate of destruction—legal proof of when and how we destroyed the documents.

Once we get a system established for your company, it’s easy to monitor the whereabouts of your documents. It’s a cost-affordable cure for the headache of having to catalog, organize, store and manage records yourself. What would be a huge chore for you is easy for us. So let us take a load off your shoulders (or out of your office) with an easy, time-and-money-saving service for records management right here in Pittsburgh.