How to Prepare Documents for Storage

Weleski Pittsburgh Records ManagementOne piece of paper, two pieces of paper, three… Without a document storage strategy, files can accumulate all over your desk. They pile up in near-bursting binders on your shelves, and in every closet and filing cabinet, before you can blink. Unless you have a system of organizing documents by importance, the contracts are probably mixed in with the junk mail. You could probably sooner turn up Bigfoot than your expired insurance policies.

Follow these tips to get organized, put your important documents safely into storage, and achieve mastery over the tidal wave of paper.

Toss or Keep?

You need to keep some documents permanently, like deeds, articles of incorporation, and contracts. Keep others such as accident reports, personnel files of terminated employees, and bank statements for at least seven years. Having these documents on hand or tossing them could mean the difference between winning or losing a lawsuit. For details about how long to keep documents check out this record retention guide.

Go Green

Make a habit of scanning your day-to-day files into manageable, email-able PDFs to save time and trees. Cloud storage applications like Google Drive or Dropbox allow you to organize your documents however you like, and choose who can view or edit them. Invest in a powerful shredder to pulverize your outdated financial documents and dedicate a slow work day to cleaning out your file cabinets (or delegate the task to an intern). Be sure to recycle the paper!

Organize

Stamp your most important documents with retention dates and keep the files with the same retention schedule in the same box for easy disposal after the time is up. Organize all records in boxes by year/date and alphabetical order. Weleski can pick up these boxes and manage them for you, with services including bar coding, indexing, data entry, inventory tracking, transfers, and more. Our facilities are smoke and fire protected, secure, climate controlled, and protected against smoke and fire.

Do you have more questions about how to organize your documents? Want to request a free consultation and estimate? Call us at 724-224-3330 or send us an email and we will share our decades of records storage expertise.

Why Book a Summer Move Now?

Get a Jump on Summer: Schedule Your Move Now.

As you might guess, more people move during the summer than any other season of the year. In fact, Atlas handles almost twice as many moves during the busiest moving month (July) compared to the slowest (February). There’s a good reason—families prefer to move when school is not in session so the kids won’t be disrupted in their studies. Too, the weather tends to be more agreeable for moving during warmer months. In much of the country, including Pittsburgh, long-distance movers must often battle the elements. Winter storms can make handling and transporting goods more labor-intensive, especially when ice or snow plays havoc with streets or impedes access to residences.

So, if you landed here after searching for “moving companies near me” or “cheap movers near me,” you are probably thinking about moving sometime in the next several weeks.Spring Movers are Ready Now If you want to move during the summer, don’t wait to get started. Get a free quote today and  do yourself a big favor by securing the help you need and knowing it will be available when you need it.

We emphasize planning because moving is a process that unfolds over several weeks. A lot has to happen before you can simply empty one home and occupy another.  Here are a few tips to help you get a head start on a successful move.

Shed the Excess. If you have lived in a residence for thirty, twenty, or even ten years, you’ve likely accumulated quite a few things. You may no longer need some of them—especially since the cost of moving correlates to weight. Lighten your load by selling, donating, or tossing things you no longer need. Hold a moving sale in late March or early April—before yard sales start popping up all over town like dandelions.

Sell Your Home. Real estate professionals agree that spring is the best time of year to sell a property. De-cluttering is essential to staging a home for sale. Pack up the bric-a-brac, the refrigerator magnets, and family photos. Go to school on staging a home for sale by looking at homes for sale online. Bottom line: make it possible for prospective buyers to stand in the vision of the house as theirs, not yours.

Start Packing. You can start boxing up things you know can live without until you get to your new home. These may include books, extra bedding, tableware, and other household items. Time is a luxury, and if you use it now to get as much of the packing done as you can, the final days leading up to moving day will feel much smoother.

Know Your New Neighborhood. If you know which neighborhood you will be moving into, use this time to become acquainted with its character and amenities. Scout the locations of grocery stores, schools, churches, libraries, post offices, pharmacies, parks, and public transportation. Visit the city’s website and familiarize yourself with local ordinances and policies. Will you need a permit to hold an after-moving sale? When are trash pickups scheduled for your street?

Get a Healthy Head Start. Now is a good time to ascertain referrals or recommendations and set appointments with health care providers—family doctor, dentist, eye doctor, etc. It’s also a good time for pet prep. Make sure your pet’s shots are current and you have the documentation your new vet will need.

Like I mentioned earlier, moving is a process. Planning now gives you the luxury of more time to handle all the details. We’ve helped thousands of families with the process. When you know you are going to move, get in touch and we’ll help you get a timely advantage.

Fret-Free Commercial Storage

If you are searching for “commercial storage near me” or “industrial storage in my area,” you’ve landed on the right page. Weleski Transfer manages 350,000 square feet of secure warehouse storage for businesses in the Pittsburgh and Cleveland areas.

If you were to look inside our warehouses, you would see bright, clean, and well-organized space for office furniture, hospital and medical equipment, electronic machinery, and furnishings, fixtures, and equipment of all kinds. You’d wee rows and rows of storage vaults on racks, accessible via forklifts.

Forklift loader ready for industrial or commercial storage.

Storage is often integral to commercial or industrial relocation. We routinely provide storage for companies when they expand or downsize. Depending on your project, you may schedule pickups and deliveries of goods for a coordinated flow of materials. We provide inside placement at your location, unpacking and crate removal, and installation of office furnishings.

As a standard procedure, we log each shipment in a digital database as it comes in. Then, we note its location in our warehouse precisely for efficient retrieval. When items leave our warehouse, we log them out. Our database is a real-time record of the goods you have with us, whether in our warehouse or on our trucks.

A Few of Our Storage Options and Services:

  • On Site & Off Site Storage. In addition to providing secure storage in our warehouses, we can enhance materials management at the job site. Ask us about our mobile storage options, including containers and low-profile trailers.
  • Climate controlled storage. When you must keep temperature-sensitive goods safe from extremes of heat and cold.
  • Self-Storage. If you require frequent and/or unscheduled access to your inventory, talk to us about self-storage options.
  • Custom Crating and Packing. For large or high-value commercial items, including fine art and collectibles, our custom crating service ensures proper protection during storage and transit.
  • Record Retention and Document Shredding. Our record-retention service offers a secure archive for your business documents and media of all kinds. We also provide scheduled, verified destruction of your records if you wish.
  • Specialized Transportation Services (STG). We specialize in pad-wrapped transportation for delivery of electronics, fine art, trade shows, etc.
  • Inventory Control and Management. You can use our warehouses for distribution of your goods to commercial or retail locations in the Pittsburgh and Cleveland area.
  • Turn Key Handling, Storage, Delivery. Keep your goods safe, door-to-door or dock-to-dock. Contact Weleski today and see how easy it is to turn the key for worry-free commercial storage.

Weleski Knows Pittsburgh Office Movers

 

Office movers in empty store

Look at the list of businesses in Pittsburgh, and you’ll see a wide range of industries at work. Steel, construction, retail, food and beverage, energy, chemicals, computers, financial services, and pharmaceuticals are just a few industries located throughout Pittsburgh and its ten-county region. They include many well-known, national names as well as thousands of local and regional companies. All of these businesses depended on professional office movers.

As one of Pittsburgh’s very first office movers, we’ve been a partner to the local business community for more than 100 years. We routinely provide moving and storage services for many of the national names as well as for hundreds of local businesses. They come to us for our experience and the professionalism we bring to help them operate efficiently and profitably.

Businesses make money when they are productive, and they lose money when they aren’t. That’s why we emphasize planning on every office relocation. The move plan is how we save, and make, money for our clients. A well-thought-out move plan provides the best guarantee that a business will maximize its productivity during a move. Our plan specifies exactly what actions are to be performed, who performs them, and a schedule for their completion. It literally is the single most important part of any office relocation. For some office moves, depending on the size and complexity, we may recommend embedding our project manager on site.

Our company provides all the tools and facilities to orchestrate office moves of any size. As standard procedure, we protect everything to prevent damage. This includes pad and/or shrink wrapping for furnishings, as well as cardboard and other protections for doors, doorways, floors, and elevators.

We provide commercial warehouse space for short- or longer-term storage. For some projects, we receive furnishings, fixtures and equipment at our warehouse and provide scheduled deliveries to the business. We provide a heated, clean facility with advanced security systems, optional rack storage, and in-rack fire suppression (sprinklers). Our warehouse includes multiple  docks for cross-docking to facilitate swift transfer of goods between carriers.

As a member of BOMA (Building Owners and Managers Association), Weleski Transfer stays abreast of changes that affect commercial property owners and managers. We are committed to bringing a well-informed perspective and knowledge of the industry to our commercial clients. We also provide records management services, including storage and retrieval, archiving, and certified destruction of documents.

Our office movers worked hard to earn the trust of commercial clients throughout the Pittsburgh area. We welcome the chance to provide a proposal for your office move. Click here to get your office relocation plan.

No Need to “Forage for Storage”

As anyone who has ever moved can tell you, buy storage is almost always part of the equation. That’s why our industry is known as “moving and storage”—the two go together like “peanut butter and jelly,” “salt and pepper,” or “rock and roll.”

True, each sometimes stands alone. You might move all of your things directly from one home to the next. Or, you might put it all in storage while you travel the world for an extended vacation. (I love Paris in the springtime!)

So, everyone’s idea of using storage for extra space is different. It might be a few weeks, a few months, or even a few years. It might be some things, many things, or an ever-changing number of things. To choose the right storage option, start by asking yourself a few basic questions.Storage guy in Warehouse

  1. What is the size and quantity of items I need to store?
  2. How long do I anticipate keeping things in storage?
  3. Will I need regular or even occasional access?
  4. Do any of my things need to be in a humidity-controlled environment? (This may be true for some wood and antique furnishings, or pianos, violins, and other sensitive musical instruments.)

Size and Quantity

Weleski maintains over 400,000 square feet of warehouse space at three locations (Pittsburgh and Johnstown, Pennsylvania, and Cleveland, Ohio). A good portion is used by companies for storing their furniture, equipment, and records. However, most of our space is dedicated to household goods. All our warehouses are military approved and all are recognized perennially by Atlas Van Lines for neatness, cleanliness, and quality operation. We run a tight ship!

Length of Time

If we know how long you intend to keep things in storage, we can advise you on which storage option will be most cost-effective. Storing your items in one of our warehouses could limit access to your goods. All our warehouses are equipped with advanced systems for security. These include intrusion, supervised access to warehouses, and fire and smoke detection with sprinkler and/or dry chemical for fire suppression.

Occasional Access

If you will need occasional access to your things, we may recommend one of our self-storage facilities. These offer units in over a dozen sizes, video-monitored, well-lit, gated and secure. As a customer, you get 24/7 keypad access to safely come and go as you wish. We also maintain secure, monitored outdoor storage as an economical alternative for keeping a boat or RV.

Humidity-Controlled Environment

While we offer climate-controlled storage in Pittsburgh and Cleveland, we reserve a special area with air conditioning for things that are sensitive to changes in humidity. If you are unsure, we can discuss whether this option is advisable for your goods.

When you go looking for storage, there’s no need to forage. Weleski makes finding the right storage solution simple. Give us a click and we’ll get in touch to help.

Face Piles of Files – Record Management

weleski-pittsburgh-document-storageFrom accounting to marketing, from sales to human resources, record-keeping comes with a lot of paper baggage. Even in this so-called digital age. Checks, invoices, reports, contracts, etc. all add up to hundreds (if not thousands) of pounds. After a while, you have a scattered Rubik’s cube of cartons cluttering your workspace and stretching your storage. (Did you know a cubic foot of computer printouts weighs about 24 pounds?)

Turning a new leaf on the calendar is a good time for a checkup of your record retention program. If you’re like most business people, the thought of document management (or anything to do with filing outside a day at the spa) sends you running for the aspirin. But it doesn’t have to be that way.  To paraphrase a super group from the 60s, you can “face piles of files with smiles.”  We are also experts in record storage and management. We make it easy for you.

First, your records are safe. Our secure document storage facility here in Pittsburgh provides you climate controls to maintain the integrity and usability of your records, with safeguards against fire, smoke, and intrusion. And we accommodate all kinds of records, from magnetic media to discs and drives to films and X-rays.

If you do not already have a records management system in place, we can help you establish one. With our experience, we can provide you pointers on what businesses typically require as for length of storage and accessibility. We’ve included a sample of retention guidelines in this post, courtesy of the SBA. (However, you will need to verify your own retention preferences with professional counsel).

Our records management service agreements typically include pickup of materials at your location. We’ll barcode everything and scan it upon entry into storage with the date received, description of the records, and their location in our warehouse. When you request access to specific records, our system enables us to efficiently locate the records you want for delivery to your location. weleski-pittsburgh-records-management

At intervals you designate, we will shred and destroy dated documents and provide you with a certificate of destruction—legal proof of when and how we destroyed the documents.

Once we get a system established for your company, it’s easy to monitor the whereabouts of your documents. It’s a cost-affordable cure for the headache of having to catalog, organize, store and manage records yourself. What would be a huge chore for you is easy for us. So let us take a load off your shoulders (or out of your office) with an easy, time-and-money-saving service for records management right here in Pittsburgh.

Household Goods Storage you can Count on!

Count on “goods” storage.

You may wonder what happens to your things after our crew loads them onto our truck. Perhaps the best way to describe it is this: your belongings have a good home away from home. We’re quite particular about how we handle anything in our care. When we return your furnishings, we want to be sure they are in the same condition as when you entrusted them to us.

53 Foot Moving Trailer

Ship Shape! This is a typical 53-foot trailer before loading, with pads and wrapping stacked neatly. Daylight is streaming in through the translucent panels in the trailer roof—plenty of light to work with. When loaded, this trailer will hold 25,000 to 30,000 pounds of furniture and household goods.

Loading Moving Trailer

When we load furniture for transport, we wrap and secure the load as we build it. We want to protect each item from shifting, rubbing, or any kind of movement that might damage it. There is an art to this, and our operators and crews bring the experience that makes it look easy (even though it’s not). We insist on careful wrapping and loading, whether we’re taking a load one mile or 2500 miles.

Loading a Storage Vault Container

If your things are going into storage at our warehouse, we place them inside a wooden vault for safekeeping. Vaults measure 5 ft. x 7 ft. x 7 ft. Each holds approximately 1,000 pounds, or the equivalent of furnishings for an average sized room. We load vaults to eliminate voids (sort of like putting together a 3-D puzzle) and fill in the spaces with packing. This ensures we prevent shifting of the contents when handling them.

Stacked Storage Vault Containers

This is one of our military approved warehouses at our Pittsburgh location. Here, we store the vaults ten deep by three high. We keep about 800 vaults at this warehouse. The documents on the front of each identify the customer and shipment. Each vault resides in a unique location and is cross-referenced via our computer system. We know precisely where your goods are in our warehouse.

Furniture Storage

Leather and upholstered pieces of furniture should not be compressed, so we do not store them in vaults. Rather, we keep them in a special area on racks. Each item is wrapped in plastic or craft paper (leather should not be wrapped in plastic—it needs to breathe). As with our system for locating vaults, we tag each piece and it occupies a unique location on our racks, referenced via our computerized record.

Whether your items are getting loaded on a truck for direct shipment, or going into storage for awhile, you can trust Weleski Transfer to show optimal care for your belongings. Contact us, or give us a call today to learn more about the storage options we have to offer – 1-888-224-3330.

Moving and Storage. Lots of Storage.

You almost always hear the word “moving” in the same breath as “storage.” There’s a good reason. Very few moves take place without some form of storage. Whether it’s storage in transit before final delivery to the home—or longer-term warehousing for additional weeks, months, or even years—storage is practically synonymous with moving.

Storage Warehouse

Household Goods Storage
At Weleski Transfer, we provide storage options for practically any moving scenario. The largest part of our warehouse space, about 350,000 square feet (between our three locations in Pittsburgh, Johnstown and Cleveland), is used for palletized household goods storage. About a third of this is also approved for the military—we are proud to serve our nation’s service men and women when they transfer.

We keep our customers’ household goods inside sturdy, uniformly sized containers and organized on racks. Some things are too large to fit in the containers, and we keep those items in a mezzanine dedicated especially for overstuffed and bulky items. At our Cleveland facility, we have also invested in an industrial rack system with built-in sprinklers. Throughout all of our facilities we maintain systems to monitor for intrusion, fire, smoke, and water. Keeping goods secure while in our possession is a high priority.

Climate Controlled Storage
We also maintain about 15,000 square feet of climate controlled storage. We regulate the temperature and humidity to make this space suitable for many different kinds of sensitive goods, from fine art and museum pieces to wine collections, x-ray films, and more.

Commercial Storage
We also dedicate about 150,000 square feet to commercial storage. Store fixtures, furnishings, electronic equipment—we store a variety of goods. And we coordinate their movement to all sorts of commercial destinations—office buildings, factories, stores, restaurants and hotels.

Self Storage
We also maintain a separate self-storage facility for our customers. This storage option is useful when people need quick and/or frequent access to their things. Of our 200,000 square feet of self-storage space, about ten percent is heated.

Records Storage
Many businesses require offsite data storage, and they count on Weleski Transfer to keep their records safe, whether paper or digital media. We also offer destruction in industrial shredders with official proof of destruction.

In future blog posts, I’ll go into our storage capabilities in more detail. For now, suffice it to say if you have a need for storage when you move, we have the facilities to keep your things secure until you are ready to take delivery. Contact us today, or give us a call now: 888-224-3330