The best advice for moving an office is to enlist your employer to hire office movers and have your documents, electronics, and other belongings professionally handled. However, if you’re a freelancer or entrepreneur on a budget, you can follow these tips to make your office move smoother.
First, check out our instructions for packing an office.
Make a Plan
Create a checklist and timeline so you can ensure nothing important is left behind, and you can resume working as soon as possible. Make a list of your top priorities (getting your electronics hooked up and running, moving over essential documents) and the tasks that can wait (moving your books, moving non-essential office furniture). This can be especially helpful if you’re not able to complete your move all at once.
Determine Your Layout
Before cluttering your new office space with disorganized boxes and furniture, figure out how you want your office to be designed. Survey the new space and create a diagram of where you’d like furniture to be positioned. If you regularly conduct Zoom meetings, consider this when designing your layout.
For instance, if there’s a window in your office, you’ll want your desk to be positioned so you’re sitting at a 45 degree angle to the natural light source if possible. This will softly illuminate and also define your face. Pay attention to what Zoom callers will see behind you. You can hang art or other decorations to create a more appealing background. If you wish to repaint or refloor your new office space, complete these projects well ahead of your moving schedule.
Check Your Calendar
If you need to move during business hours, make sure you’ve cleared your schedule of meetings and communicated with any colleagues or clients about when you’ll be ready to resume work. Allow yourself some extra time before or after your move in case of any unforeseen complications during your office move.
Whether you’re hiring professional movers or relying on friends or colleagues, give plenty of advance notice of your preferred moving date. On moving day, take your most essential items that you’ll need to use right away as well as your confidential documents with you in your car.