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Tips to Make Your Office Move Smoother

An apple computer sitting on a white desk before an office moveThe best advice for moving an office is to enlist your employer to hire office movers and have your documents, electronics, and other belongings professionally handled. However, if you’re a freelancer or entrepreneur on a budget, you can follow these tips to make your office move smoother.

First, check out our instructions for packing an office.

Make a Plan

Create a checklist and timeline so you can ensure nothing important is left behind, and you can resume working as soon as possible. Make a list of your top priorities (getting your electronics hooked up and running, moving over essential documents) and the tasks that can wait (moving your books, moving non-essential office furniture). This can be especially helpful if you’re not able to complete your move all at once.

Determine Your Layout

Before cluttering your new office space with disorganized boxes and furniture, figure out how you want your office to be designed. Survey the new space and create a diagram of where you’d like furniture to be positioned. If you regularly conduct Zoom meetings, consider this when designing your layout.

For instance, if there’s a window in your office, you’ll want your desk to be positioned so you’re sitting at a 45 degree angle to the natural light source if possible. This will softly illuminate and also define your face. Pay attention to what Zoom callers will see behind you. You can hang art or other decorations to create a more appealing background. If you wish to repaint or refloor your new office space, complete these projects well ahead of your moving schedule.

Check Your Calendar

If you need to move during business hours, make sure you’ve cleared your schedule of meetings and communicated with any colleagues or clients about when you’ll be ready to resume work. Allow yourself some extra time before or after your move in case of any unforeseen complications during your office move.

Enlist Help

Whether you’re hiring professional movers or relying on friends or colleagues, give plenty of advance notice of your preferred moving date. On moving day, take your most essential items that you’ll need to use right away as well as your confidential documents with you in your car.

Have questions about your office move? You can ask us. If you’d like to hire professional office movers, request a quote today.

How to Pack an Office for Moving

Man putting away notebooks and preparing to pack an officeWhether you’re moving from a traditional workplace to a home office or the other way around, there are special measures to take when packing office equipment, heavy books, and potentially sensitive files. Check out these tips to pack an office like a professional so you can make the move without losing anything important.

Gather Your Materials

You can contact Weleski Transfer to request all the moving supplies you’ll need at competitive prices. If you’d rather acquire them yourself, keep an eye out for sturdy boxes of various sizes. Copy paper boxes are great for carrying documents, books, and small decorations.

For your electronics, it’s best to pack them in their original boxes, but if you no longer have them you can use any sturdy box that’s small enough for a tight fit. You’ll also want packing paper, bubble wrap, packing tape, and premade labels or markers for labeling.

Fetch the Shredder

One of the most important steps is also likely to be the most time-consuming. Check your desk drawers and filing cabinets for documents and sort them into three piles: File, Shred, and Recycle.

For documents you’ll be taking to your new office, organize them by type, priority, client name, or whatever system makes most sense to you, and place them into labeled file folders. These can be packed away in a specialized file box or a common copy paper box. Label your boxes accordingly.

Shred any documents you won’t need that contain sensitive information, like your or your customers’ financial details or any information that’s classified as confidential by your company. Everything else you won’t be taking with you can be recycled.

Secure Your Electronics

Before disconnecting your electronics, snap a quick picture to help you remember the position of the cables and save time during setup in your new location. Use zip ties to bundle cables together and keep them in the same boxes as their original devices. Any small components that are easy to lose can be packed in plastic baggies and also placed inside the box.

Before packing your computer, perform a backup of any files you can’t afford to lose to give yourself added peace of mind. You can upload these to an external hard drive or a cloud application like Dropbox or Google Drive.

It’s ideal to pack your printer, monitor, hard drive, and any other fragile electronics in their original boxes. Otherwise, wrap them in a layer of packing paper and then a layer of bubble wrap, and pack them individually inside the smallest boxes they’ll fit inside, filling any gaps with packing paper. Mark these boxes with “fragile” and an arrow pointing up to indicate they should be handled with particular care and kept upright. Your laptop and its charger can be transported with you in a padded laptop bag.

Pare Down Your Books

Books can add considerable weight and box space to your move, so consider which books are essential in your new office and which can be left behind, given away, or donated. Stack them inside very sturdy, medium to small boxes lined with packing paper.

You can place them flat inside the box or with their spines facing downward, but avoid packing them with the spines facing up to prevent damage. Don’t underestimate how heavy books are—test the weight of your boxes as you go to ensure you’ll be able to comfortably carry them. If your box gets as heavy as you can carry but still has ample space inside, stack non-breakable items like boxes of staples and paperclips, post-its, or other lightweight office supplies on top.

Make a Decision about Your Furniture

Decide whether your furniture should make the trip with you. Don’t think you’ll find a more comfortable chair for your new office? Is your bookshelf an antique that’s important to you? If the furniture you’re taking with you can be disassembled, take it apart and keep small elements like screws and washers in a plastic baggie labeled with the furniture it’s paired with. Add assembly instructions to the baggie as well if you have them. Use packing tape to secure this baggie to a piece of the furniture that won’t be visible in case residue is left behind, like the underside of your desk or the bottom of your chair.

Fragile furniture items can be wrapped in blankets secured with ropes or bungee cords. If drawers aren’t removable, tape them shut with masking tape, and use that same tape to secure pieces of cardboard or packing paper to panels of glass. Removable drawers filled with office supplies or other items can be shrink wrapped and transported as is.

Now that you’ve learned how to pack an office like a pro, get a quote from professional office movers so you can settle into your new office and get back to your normal work routine faster. Contact us if you have any office packing questions or if you’d prefer to hire packing help.

How to Pack and Move an Office

Woman packing and moving an office in a boxAn office move is even more difficult than a home move. Every minute that normal business operations are interrupted by packing and transporting office furniture, money and opportunities go out the window. Whether you work for a large company or work for yourself at home, these tips will help you prepare, stay organized, and stay in business.

Two Months Before Moving

  • Make an online calendar pointing out important dates and mapping the entire move on a timeline. If you have employees, share it with them. The more people who know the ins and outs of what’s going on and when, the better. Share important dates with your suppliers and movers, too.
  • If the office is outside your home, notify your property manager that you plan to move and follow their move-out procedures.
  • If you’re in a company with multiple departments, delegate to department heads. Give them the responsibility of communicating important information to their employees and taking care of any special requirements.
  • Get excited! Moving means renewal and change for business. New location, new opportunities. Share your vision for the new location with your employees, partners, and customers.
  • Take inventory of supplies, furniture, electronics, and everything else that’s going with you.
  • Everything that’s being left behind can be donated or sold.

One Month Before Moving

  • Documents older than seven years can be shredded or put into storage.
  • Order new stationary and other office supplies featuring your new address.
  • Call utility companies and give them your moving date.
  • Let neighbors know that moving trucks might be temporarily blocking the street.
  • Back up important files digitally on a cloud server.
  • Notify customers that you’re moving and give them your new contact information.

During and After Moving

  • Update social media profiles and online directories like Google My Business with your new contact information.
  • Make sure nothing is missing according to your inventory list.
  • Instead of arranging everything exactly like it was in the old office, switch it up and breathe some new life into the décor.

We understand how much work and careful planning goes into an office move. Contact Weleski today for more information or to request an estimate.

Moving Internationally Can Be a Beautiful Thing

Watching the Olympic games unfold in Rio, I’m reminded of what a beautiful world ours is and what wonderful people inhabit it. Moving internationally enables people to explore the world while learning about themselves. When Weleski’s international movers help people relocate, I like to think we’re helping them to personally experience that beauty and wonder.

In one way, an overseas move can be like going to another world. Different language, unfamiliar customs, strange food. In another way, it can be like moving to another state. At least we try to make it seem that easy.

Amsterdam at Sunrise

It’s not the distance per se that makes an international relocation different. (Did you know it’s twice as far from New York to Los Angeles as it is from Miami to Panama City, Panama?) Rather, the red tape of differing legalities between countries is the primary differentiator.  Here are a few of the things to be mindful of.

Downsize your move. The extent of your downsizing can depend on how long you intend to be overseas. In general, the fewer things you take, the easier and more affordable your move will be. Establishing a furnished residence in your new country could end up saving you money.

Keep things separate. Don’t include these items when you pack your household goods:  passport or I.D., currency, important papers, jewelry, photos and keepsakes. For a more specific list of items you should transport yourself, check out Atlas’s list of personal belongings.

Important papers. You need ready access to several documents: such as your passport, work visa, birth certificate, marriage certificate, academic record, medical record, health insurance information, life insurance policy numbers, social security card, list of important contacts (personal and professional) and phone numbers. You might also snap a photo of each document to keep on your mobile device — and back the document images up with “cloud storage,” e.g., Google Drive.

Driving. What are the requirements for driving in your new country? Do you have to take a test before you can obtain a license? Be sure you are legally authorized and insured before you get behind the wheel.

London at nightMoney. How much will you need for miscellaneous expenses as you travel? If your bank doesn’t have international reach, you’ll often need your new address and your passport to open a bank account in a foreign country. Try looking into banking options before you leave so you can focus more on your international adventure.

Immunizations. Check the requirements for the country you are going to and make sure you are up to date on required vaccinations. The same goes for pets. Do they meet requirements for entry in the country? In the locale and housing unit?

Getting started. It’s a good idea to get estimates from at least two, if not three, moving companies with international capabilities. Ask questions, such as which insurance option is best for your circumstances. And ask for references, then contact those customers and ask if they would use the mover again.

This isn’t a comprehensive list of everything you will need to consider when moving internationally, but it’s a good start. You can read more about our international relocation services here. Or, send us a message with your question.  We’re glad to show you how moving internationally can be a beautiful thing.

What to Expect when Relocating for your Job

Moving Jobs

Moving can be both exhilarating and overwhelming at the same time, especially if you are relocating for a job. But don’t worry! Atlas Van Lines surveyed companies to reveal what you might expect in terms of reimbursement and relocation support.

Both moving and changing jobs have been identified as two of the top ten major stressors in life. Moving for a job, hits on both at the same time. But, Employers offer benefits, services and reimbursement to ease the transition.

The assistance comes in three forms: moving expense reimbursement, employment assistance for your spouse, and housing-related support.

1. Moving Expense Reimbursement

Moving Expenses: One thing that is not in short supply during a move.

A lot of the stress from moving is caused by the expenses! However, 96% of employers surveyed pay for part of the relocation and over 50% cover the entire move. This is great news whether your company covers it all or just partially, you do not have to bare the entire expense on your own. Some of the expenses included may be packing all your items, unpacking your items, moving an automobile (or two), and even moving pets. These inclusions may not seem all that important, but any expense you do not have to pay helps the bottom line.

2. Spousal Jobs 

Don’t let the fear of your spouse not having a job hold your family back.

Completely picking up your life and moving to a new location can be taxing for not only your bank account, but your spouse as well. 42% of companies surveyed said that they would assist the employee’s spouse in finding a new job. Some of the assistance provided could be anything ranging from networking assistance all the way to finding employment within the company. This is a great way to cut down on some of the stress relocation can cause on your entire family.

3. Housing-related issues

You may have a new home, but what happens with the old one?

The obvious goal associated with relocation is selling or renting the home you currently live in. 65% of the companies stated that they would help with the housing issues that may make it difficult for the employee to take the new position. Specifically if the sale is taking longer than anticipated, 72% said they would provide extended temporary housing benefits.

Life is all about constant changes and many companies are willing to help you make the next change easier.

Check out the So your job asked you to relocate infographic from Atlas Van Lines.